This article will be helpful to those who don’t know yet that business software can make our daily work a much happier place. The examples of online work management software we took when preparing this article can be found at Comindware.com and the screenshots are taken from Comindware Tracker. The main obstacles that we have at work every day are the following:
1. Too many emails
2. Too many things must be done right now
3. Impossible to figure out what to start with
4. You spend more time on guessing what to do rather than work
This is not normal. This is what is called ‘working under pressure’ and this pressure can be as much as to make you start thinking of leaving the job at all and start looking for a better place to live. But with the new job the same deadly loop of chaos can repeat if you don’t try to face it and kill the beast.
There are three main things that can help you to solve the problem:
1. Personal time management
2. Setting clear priorities for tasks
3. Strong planning
4. Online collaborative work management software
The first three points are rather obvious while the fourth one was a kind of revelation to me. What exactly online collaborative work management software does? Let’s take a closer look how it solves the 4 problems that are killing your time.
Too many emails
The word ‘online’ means that you enter it the same way you log into facebook, for example. You and each member of your team have access to an online account dedicated to your project. The account has all the data about the project, tasks, reports, and some kind of engine for process automation. You can access it from mobile or desktop browser with your credentials. Basically, this means that you can work from any part of the world, not only from your office. It’s also possible to share the project information with your clients and customers. All of the project data stored in one place means that you don’t need to gather it from different emails. We suggest to install the on-premise Comindware Tracker trial on internal company server so that it’s always online and accessible. If it works well for you, you can think of purchasing a cloud instance.
Too many things must be done right now
The problem can be solved by hiring a manager who will take care of task priorities and deadlines. The only disadvantage of this solution is that it is not cheap. Online collaborative work management software provides each employee with a personal automated report and list of tasks with deadlines and priorities. The team leader can see them online in live mode and thus spread work duties more wisely, taking advantage of the visibility she gets from the online collaborative solution.
Impossible to figure out what to start with
This problem is very common: searching for the right email, the right file, thinking of which task should be done first, then second. It may take you all your morning trying to make a list of tasks. Work management software creates an online list of tasks and thus circles the amount of work you need to do. Usually, your morning starts from checking your email. With online solution for work management you come to work, log in into your account and see the list of things to do, with priorities and deadlines. You can start from the top of the list and just work.
You spend more time on guessing what to do rather than work
Your online list of tasks solves this problem. You can set email notifications for new tasks, discuss work items with colleagues online, attach files and reassign tasks. This helps to build stronger team work and gives you more time to finish your work. Because you’re not guessing or searching for the information you need. You just work. With workflow automation engine built into the solution, you don’t need to think of what to do next with your working item: after you finish your part of the work and hit the ‘complete’ button, the work item goes to the next assignee, she sees it in her online task list, and starts to work on it.